Calendar

To create a new calendar,

Select Site Actions > More Options
OR
Site Actions > All Site Content > Create
Select the Calendar list icon and click on More Options
Enter the calendar name and description
Select No to "Display this list on the Quick Launch" (you can add it manually if needed)
Select No under "Use this calendar to share member's schedule" if you create an event calendar
Click Create

Note:

If the calendar list does not appear on the Create window, this site does not have Team collaboration Lists activated.

Activating Team collaboration Lists:

Site Actions > Site Settings
Select Manage Site Features under Site Actions
Activate Team Collaboration Lists

Adding a new event

In All Site Content, the newly created calendar appears under the Lists header.

To add an event to the calendar:

Click on the calendar list to open it
Select a date on the calendar
On the ribbon, select Calendar Tools tab, select Events and click New Event.

Other methods to create a new event:
- Double click on the selected date on the calendar to open the New Item window
- Mouse over the bottom right corner of a date cell and click on + Add
Enter Title, Location, Start Time, End Time, Description and select a Category
Leave the following options blank if it is a one-time event with a start and end time
If it is a repeating event, check Recurrence option "Make this a repeating event"
Select a recurrence option and specify a pattern

Modifying Category list

Open calendar
Select Calendar tab from the ribbon
Select List Settings
Scroll down to Columns
Click on Category link under Columns header
In Change Column page, modify the category list under Additional Column Settings (edit/remove category, or add more category by typing each choice on a separate line)

Calendar views

Switching views using controls on ribbon:

Select Calendar under Calendar Tools tab
Month is the default view
Switch calendar to different views: Day, Week and Month

Switching views on a calendar list page:

Day view: click on the date number
Week view : click on the left side bar of each week
Refresh the page to go back to the default Month view

Aggregating multiple SharePoint calendars into a single view

Calendar overlay is a feature in SharePoint that we can use to aggregate information from multiple sources into calendar view. You can add up to 10 overlays to an existing calendar view. Please note that if you connect the calendar to Outlook to synchronize the events, it will only synchronize items from main view and not from the overlays.

Create a master calendar, e.g. FPA Events
Open the master calendar, select the Events tab under Calendar Tools and click on Calendars Overlay
Click on New Calendar to add a calendar to the view
Provide information about the calendar you want to add.
- Enter the correct calendar name
- Select a background color for this calendar to display on the master calendar
- Web URL: Enter the website address where the calendar is located
- Click on the Resolve button to populate the List and List view
- Select the right calendar from the dropdown if there are more than one in that website